Technical Programs and Division Engagement Coordinator (Part-Time, Remote)

Want a front-row seat to the future of energy?

Geothermal. Carbon capture and storage. Energy minerals. The scientists and engineers shaping these fields are AAPG members, and this role puts you in regular contact with them. If you love bringing people and programs together, thrive on keeping a hundred moving pieces organized, and are curious about where energy is headed, keep reading.

About AAPG

Founded in 1917 and headquartered in Tulsa, Oklahoma, the American Association of Petroleum Geologists (AAPG) is one of the world’s largest technical, professional organizations for energy leaders. AAPG helps connect, educate, and empower those who work to provide safe, reliable, clean, and affordable energy for all through its technical Divisions, global conferences such as IMAGE and URTeC, peer-reviewed publications including the AAPG Bulletin, and continuing education programs.

The Role

AAPG is seeking a highly organized, proactive, and collaborative part-time Technical Programs and Division Engagement Coordinator to support technical programming, professional outreach, Division operations, and continuing education initiatives.

Working directly with the Director of Innovation, Emerging Science and Technology, you will engage technical professionals, support Division leadership, assist with conferences and educational programs, and help identify emerging opportunities in energy geoscience. This role is central to building strong relationships with AAPG’s technical community in support of its technical and educational mission.

• Department: Innovation, Emerging Science and Technology
• Reports to: Director of Innovation, Emerging Science and Technology
• Type: Part-time, hourly, non-exempt
• Location: Remote
• Hours: Approximately 15–20 hours per week; flexible schedule, with occasional early-morning or evening calls to accommodate international time zones

What You’ll Be Doing

Build the Programs (~25%)

• Maintain contact databases and coordinate communications with prospective speakers, panelists, instructors, authors, and technical contributors for workshops, webinars, articles, conference sessions, pavilions, and technical hubs.
• Support program development by coordinating invitations, participation confirmations, speaker information, abstracts, and other required materials.
• Track outreach activities, contributor commitments, deadlines, and follow-up communications to ensure successful program execution.

Keep the Divisions Running (~25%)

• Coordinate monthly meetings for AAPG’s technical Divisions (such as the Division of Environmental Geosciences, Energy Minerals Division, and Petroleum Structure and Geomechanics Division), including scheduling, agendas, meeting materials, minutes, and action-item follow-up.
• Maintain communications and contact information for Division officers, committee chairs, extended leadership, and volunteers.
• Support Division elections, leadership outreach, nominations, announcements, and other activities that encourage member participation.

Tell the Story Online (~15%)

• Coordinate the collection of articles, technical summaries, research updates, announcements, and educational resources for Division websites.
• Communicate with technical contributors and Division leaders to solicit, organize, and track content submissions and approvals.
• Collaborate with AAPG staff to publish content that highlights Division activities, achievements, and emerging technical developments.

Spot What’s Next (~15%)

• Monitor emerging technologies, industry developments, and technical trends to identify programming opportunities.
• Research prospective speakers, collaborators, and technical topics for AAPG and partner events, including international conferences and Asia-Pacific initiatives such as the International Petroleum Technology Conference (IPTC).
• Help develop recommendations for workshops, special sessions, collaborative programs, and cross-disciplinary technical activities.

Power Professional Development (~20%)

• Support the planning and coordination of technical workshops, short courses, webinars, and continuing professional development activities.
• Communicate with instructors and technical specialists to obtain course descriptions, learning objectives, biographies, and instructional materials.
• Coordinate schedules, promotional information, participant communications, and follow-up to support successful educational programming.

What Success Looks Like

In your first six to twelve months: speaker, instructor, and contributor commitments are tracked in one shared system with no missed deadlines; Division meetings run on a consistent monthly cadence with agendas and minutes out on time; Division websites receive a steady flow of new content; and workshops, short courses, webinars, and partner events run smoothly.

Requirements

Required Qualifications

• 2+ years of experience in program, event, meeting, or administrative coordination, or an equivalent combination of education and experience.
• Excellent organizational, communication, and project coordination skills, with strong attention to detail.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams) and virtual meeting platforms such as Zoom or Teams, and experience managing spreadsheets, contact lists, correspondence, and schedules.
• Ability to work independently, prioritize multiple assignments, and communicate professionally with technical experts, organizational leaders, and volunteers.
• Reliable high-speed internet and a dedicated workspace suitable for remote work.

Preferred Qualifications

• Experience with professional associations, scientific societies, conferences, educational programs, or technical organizations.
• Familiarity with geosciences, energy technologies, engineering, or related scientific and technical disciplines.
• Experience with website content coordination, international professional outreach, digital collaboration tools, or AI-assisted research.

You’ll Thrive Here If You Are

• Proactive and resourceful, anticipating coordination needs before they arise.
• Comfortable communicating with scientists, engineers, technical executives, academics, and volunteers.
• Curious about emerging energy technologies and interdisciplinary technical developments.
• Diplomatic, responsive, and effective in a collaborative professional environment.
• Adaptable, shifting priorities as programs and events evolve.

Benefits

What We Offer

• Fully remote with a flexible 15–20 hour weekly schedule you can shape around your life.
• Competitive hourly pay of [$XX–$XX per hour, depending on experience].
• A global network: regular contact with leading geoscientists, engineers, and energy innovators around the world.
• Emerging-field exposure: hands-on involvement in geothermal, carbon capture and storage, energy minerals, and other frontiers of energy geoscience.
• Real ownership: your work directly shapes AAPG’s technical programs, Division operations, and educational offerings.
• Professional growth: access to AAPG conferences, publications, and continuing education content.
• Applicable state-mandated benefits.

Benefit eligibility is subject to AAPG policies and plan documents.

Ready to help connect the people powering the future of energy? Apply today.