People Operations and Finance Specialist

About Us

Partytrick is on a mission to power in-person experiences that build community and connection. Partytrick is a software startup (B2B Saas, eventtech/martech) based in Denver, CO.

Partytrick operationalizes event playbooks and optimizes performance with actionable insights. The platform empowers consumers, businesses and their teams to create frictionless experiences while providing insights to maximize ROI— a $322B dollar market. The software streamlines planning, production, and reporting, providing the only end-to-end platform in experience planning.

Job Title: People Operations and Finance Specialist

Location: Remote

Position: 20-30 hrs/week, Remote

This will be a part-time, fully remote, exempt position, with the potential to go full-time. Although remote, Denver-based candidates are preferred.

Role Overview

The People Operations and Finance Specialist supports the company’s day-to-day people operations, payroll, contractor payments, financial administration, and event-related processes. This role is responsible for ensuring employees and contractors are onboarded and offboarded smoothly, payments are processed accurately and on time, financial records are maintained, and management has visibility into cash flow and upcoming funding needs.

Key Responsibilities

Employee & Contractor Operations

• Coordinate employee onboarding, including preparing offer letters, coordinating I-9 verification, and completing new-hire setup in ADP.
• Coordinate contractor onboarding, including preparing independent contractor agreements and setting up contractors in Wise or QuickBooks.
• Overseeing the onboarding program and process including Asana tasks and templates and coordination of the buddy program
• Manage employee offboarding, including termination documentation, final payroll coordination, and employee record archiving.
• Manage contractor offboarding, including termination documentation, final invoice payments, and contractor record archiving.
• Maintain accurate and organized employee and contractor records.
• Completes the needed state filings and employment-related paperwork
• Is the main point of contact for employee/contractor feedback, accommodation requests and employment relations

Payroll & Payments

• Manage monthly employee payroll through ADP.
• Process contractor invoice payments through QuickBooks, Brex, and Wise.
• Monitor payment schedules and ensure payroll and contractor payments are processed accurately and on time.
• Manages documentation for payroll increases, promotions, and equity agreements
• Coordinate transfers between company accounts to ensure sufficient funds are available for payroll, contractor payments, and other business expenses.

Financial & Cash Flow Support

• Maintain the company’s burn rate tracker and monitor cash flow and outgoing funds.
• Categorize and maintain transactions in QuickBooks.
• Provide regular financial updates to management, including visibility into cash position and upcoming funding needs.
• Support general financial administration and recordkeeping.

Events & Customer Billing

• Draft service agreements and other needed customer documentation (NDA, equity, referral agreements etc) and send them for signature once approved.
• Create and send customer invoices.
• Track event-related payments and follow up with the Events Lead regarding payment status and outstanding balances.
• Tracks the accounts receivable and accounts payable for Partytrick Events
• Maintain organized records of event agreements, invoices, and payments.

Qualifications & Skills

• Strong organizational and administrative skills with excellent attention to detail.
• Experience with payroll, HR best practices, accounts payable, bookkeeping, or financial operations preferred.
• Comfortable working with tools such as ADP, QuickBooks, Wise, and Brex.
• Experience working in employee relations
• Knowledge and experience with employee and contractor related paperwork and required documentation and filing
• Strong follow-through and ability to manage recurring deadlines and payment schedules.
• Ability to handle confidential employee, contractor, and financial information with discretion.
• Strong written and verbal communication skills.
• Ability to work independently, prioritize multiple responsibilities, and identify issues before they become problems.
• Strong problem solver and independent worker
• Comfortable with a fast-paced startup environment
• Ability to create structure and process

Success in This Role

Success in this role means ensuring employees and contractors have a smooth administrative experience, payroll and payments are accurate and timely, financial records remain organized and up to date, and management has clear visibility into cash flow and upcoming financial needs.

Average compensation: $35-$50/hr 20-30hrs per week

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