Meetings and Incentives Program Cooridnator

Andavo Meetings & Incentives Program Coordinator Department: AMI
Reports to: Beth Faller, Vice President AMI
Location: Denver

This position is accountable for a variety of administrative and program management tasks. You will support the AMI Meetings and Incentive Team by assisting with responsibilities listed below and additional tasks as needed.

Responsibilities:

• Responsible for building and managing Cvent registration websites and mobile apps
• Shadow and assist AMI team as needed with rooming lists, transportation manifests, attendee registration, review registration websites, hotel BEOs and other planning responsibilities as needed.
• Create and/or assist in client proposals, site inspection agendas, budgets and program resumes as needed
• Support onsite program staff with printing and shipping needs
• Gain planning experience to manage limited-service programs and act as a secondary planner to Senior Program Managers
• Hotel and venue sourcing for small groups
• Manage hotel commission payments
• Manage Social Media platforms
• Participate in trainings to gain a high level of industry knowledge
• Attend industry events when applicable
• Maintain a positive attitude with clients, attendees and coworkers
• Ability to work on multiple programs simultaneously
• Generate reports and assist in accounting tasks
• Participate in client’s calls and manage agendas and meeting notes

Requirements:

• 2+ years meetings industry experience
• Must have excellent oral and written communication skills
• Comfortable communicating with clients and being on camera for meetings as needed
• Proficient in Microsoft Outlook, Word, Excel, Power Point – Cvent Registration Software preferred
• Ability to stay organized and prioritize is essential
• Excellent attention to detail and grammar
• Ability to work both independently and in a team environment
• Comfortable adapting to change and working in a fast-paced environment that requires multi-tasking, flexibility and the ability to work effectively under pressure
• Self-motivated with a desire to positively contribute to the team
• Experienced in Social Media platforms
• Maintain a strong focus on customer service and a proactive, solution driven mentality