Manager, Research Administration, Pre-Award

Stanford Neurology is seeking a Manager, Research Administration (Pre-Award)/Research Administrator 4 to lead and manage a team responsible for pre-award proposal preparation activities for a large volume and diverse set of complex, federal and non-federal sponsored research projects, involving multiple sub-awards, principal investigators, and/or cross-school initiatives.

This position is open to remote candidates but hybrid is preferred.

DESIRED QUALIFICATIONS

Master’s Degree and progressive experience in leading research administration teams, including pre and post award management.

PHYSICAL REQUIREMENTS*

• Frequently sit, grasp lightly, sue fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
• Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
• Rarely lift, carry, push, and pull objects weighing 11-20 pounds.

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors bases on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

Core Duties:

• Supervise other staff, delegate tasks and projects and monitor
  work. Conduct performance appraisals; provide coaching, mentoring and
  take disciplinary actions when required.

• Actively identify and collaborate to develop training tools and
  programs for staff. Manage and contribute to continuous process
  improvement and staff development.

• Resolve extremely complex issues escalated from team members and
  determine if further review is necessary by senior management or key
  university constituencies.

• Assist team in preparation of complex proposals within parameters
  of sponsored and non-sponsored research guidelines.

• Oversee and review compliance with proposal guidelines,
  communicate proposal preparation and submittal process and
  closeout.

• Serve as subject matter expert on pre and/or post- award research
  administration. Interpret complex regulations, rules, policies and
  procedures.

• Manage a portfolio of complex grants and contracts, provide
  short-term backup coverage.

Minimum Education and
Experience

Bachelor’s degree and seven years of job-related experience, or
combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Expert knowledge and fluency of governmental regulations (e.g.
  FAR, Uniform Guidance, CAS).

• Knowledge and ability to understand, interpret, and communicate
  university policies and procedures.

• Excellent oral, written, and communication skills.

• Excellent analytical skills; demonstrated proficiency in Excel
  and web-based tools.

• Strong accounting skills; knowledge of accounting
  principles.

• Knowledge of procurement needs, including sole-sourcing, cost
  analyses, vendor requirements, and small business reporting.

• Strong knowledge of property management requirements related to
  Stanford or non-Stanford title of equipment and fabrications.

• Expert in project management, including managing international
  collaborations and complex multi-sub award contracts.

• Knowledge of personnel management, including proposing effort for
  and training and hiring of students, post-doctorals, academic
  appointments, regular staff, bargaining unit staff, and consultants,
  along with the circumstances appropriate for each type of
  position.

• Extreme attention to detail.

• Ability to review a proposal or manage a project with
  understanding of the overall scope and goal of each sponsored
  project.

• Excellent time management and organizational skills.

• Demonstrated ability to develop and manage staff.

Certificates and Licenses Required

Cardinal Research Administration Foundational Training (CRAFT) I and
II must be completed to remain in this position.

Certified Accountant or Auditor, MBA, project management
certification, or similar credential desired.