Litigation Paralegal/Specialist

Position Summary

The Specialist – Litigation is responsible for supporting the litigation and contested aspects of the foreclosure process. This role focuses on handling complex and contested matters, ensuring accurate preparation and timely filing of court documents while meeting critical deadlines. The Specialist works closely with attorneys, Managers, and Supervisors to ensure compliance with client, court, and regulatory requirements. Attention to detail, strong organizational skills, and an ability to manage time-sensitive tasks are essential for this role.

Essential Duties and Responsibilities?

The essential functions include, but are not limited to the following:

Case Management: Manage a portfolio of litigated and contested foreclosure cases, ensuring all tasks are completed accurately and in compliance with court-imposed deadlines.

Document Preparation: Draft, review, and file legal documents such as motions, pleadings, and affidavits under the direction of attorneys. Ensure all documents meet court, state, and client standards.

Deadline Management: Monitor and track key court-imposed deadlines and ensure timely completion of all associated tasks to avoid delays or sanctions.

Attorney Support: Work closely with attorneys to prepare case files, gather supporting documentation, and assist in trial preparation or hearings as necessary.

Court Filings: Coordinate and manage electronic and physical filings with courts, ensuring accuracy and compliance with jurisdictional rules.

Client Communication: Communicate with clients to provide status updates, address inquiries, and respond to escalations related to litigated matters.

Internal Coordination: Collaborate with internal teams, including Managers, Supervisors, and other Specialists, to ensure effective workflow and case progression.

Compliance and Quality Control: Ensure all activities adhere to court rules, client guidelines, and regulatory requirements; promptly escalate potential issues.

Reporting: Generate case status reports and other necessary documentation for attorneys and management.

Process Improvement: Identify opportunities for improving workflow efficiency and recommend process enhancements.

Training Support: Assist in training new team members by sharing knowledge and best practices related to litigated foreclosure matters.

Requirements

Minimum Qualifications (Knowledge, Skills, and Abilities)

Education: High school diploma or equivalent required; Paralegal Certificate, Associate’s or Bachelor’s degree preferred.

Experience: Minimum of 2 years of experience in foreclosure litigation, contested matters, or a related legal field.

Knowledge:

Strong understanding of foreclosure litigation processes and legal terminology.

Familiarity with court rules and procedures for multiple jurisdictions.

Knowledge of state-specific foreclosure requirements and regulations.

Skills:

Exceptional organizational and time management skills.

Strong attention to detail and accuracy in all tasks.

Effective communication skills, both written and verbal.

Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and case management systems.

Ability to draft and file legal documents accurately and promptly.

Abilities:

Ability to manage multiple contested cases simultaneously and meet critical deadlines.

Ability to work effectively under pressure in a fast-paced environment.

Ability to maintain confidentiality and handle sensitive information with discretion.

Ability to work independently while collaborating closely with attorneys and team members.

Ability to identify issues and escalate them to attorneys or management as necessary.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.?

Prolonged time sitting at a desk typing, using, and looking at a computer.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.?