Document Control & Records Specialist I

Position Overview

This position is responsible for a variety of tasks within the Records Management organization. This position supports a diverse group of customers and projects within the Records Management Program. The incumbent works directly, both independently and as part of a team, with customers to understand existing information and records management processes, procedures, and tools. This role remains cognizant of applicable site procedures and ensures strict adherence to all requirements.

The specialist provides support for a compliant, cost-effective, and service-oriented Records Management Program that meets customer requirements, National Archives and Records Administration (NARA) regulations, and Department of Energy (DOE) directives. The position also assists with other tasks as determined necessary to support contract needs and provides excellent customer service to site contractors and the Department of Energy.

Major Activities (Typical Duties/Responsibilities)

• Provide document control and records management support to requesting organizations.
• Understands Records Management requirements, including desk instructions, site procedures, federal regulations, and NARA requirements.
• Assist records custodians, inventory coordinators, managers, and customers regarding Records Management Program requirements.
• Support customers to assist with the development of strategies and improve records lifecycle management processes.
• Support manual and automated records capture processes using standard site software.
• Review Hanford information to determine Controlled Unclassified Information (CUI) classifications.
• Identify, prepare, review, approve, issue, release, distribute, use, and revise documents and records generated in support of Hanford work.
• Monitor and assign incoming records to support workflow management, task coordination, and timely processing.
• Provide work-related reports requested by management and customers.
• Assists others in conducting assessments and supports activities in accordance with established Records Management procedures.
• Perform work in compliance with HMIS procedures and safety requirements, including HGET and HMIS GET training requirements.
• Perform other duties as assigned by leadership.

Additional Duties and Responsibilities

• Supports projects across the Records Program Services department.

Knowledge/Skills/Abilities

• Effectively communicate, both verbally and in writing, with team members, management, and customers.
• Demonstrate strong organizational skills, attention to detail, and the ability to manage large volumes of documentation with effective follow-through.
• Demonstrates basic proficiency across a wide range of software applications, including records management and configuration control systems.
• Maintain a strong customer-service focus and work collaboratively and professionally across multiple contractors and organizations.

Application and System Support Experience

• Management of Vital Records.
• Document Management and Control System (DMCS)
• SmartPlant Foundation (SPF)
• Hanford Document Numbering System (HDNS)
• Integrated Document Management System (IDMS)
• Records Management Access Portal (RMAP)

Physical Abilities

• Sufficient fine motor skills for the use of computers, calculators with an ability to withstand repetitive keyboarding for extended periods of time.
• Visual and communications ability are adequate to perform the essential functions of the job.
• Ability to kneel, bend and twist at the waist on an occasional basis.
• Ability to reach below shoulder height with regular frequency (desk position) and at or above shoulder height on occasion.
• Ability to push, pull, carry and lift objects weighing up to 10 pounds on a regular basis, and greater weights on an occasional basis.

Minimum Qualifications

• High school diploma and one (1) year of relevant records management experience; or an equivalent combination of education, training, and experience.
• Ability to pass a background and drug screening.
• Must have identification compliant with the Real ID Act at time of hire.
• Must be able to obtain Department of Energy access badge.

Preferred Qualifications

• Previous Hanford Site experience.
• Previous Document Control and/or Records Management experience.
• Previous Experience with Integrated Document Management System (IDMS)

Pay Rate: $25.60 – $37.04

Benefits: OSC Technical Solutions offers excellent benefits for eligible employees. Benefits include paid holidays, paid time off, 401k with employer match, dental, vision, health insurance plans through the Federal Employee Health Benefits (FEHB) program, as well as life and disability benefits.

OSC Technical Solutions does not discriminate, and the company provides equal employment opportunity for all employees and applicants without regard to race, religion, color, sex, gender, sexual orientation, national origin, citizenship status, age, marital status, pregnancy or parenthood, handicap or disability, genetics, veteran status or any other legally protected characteristic. OSC Technical Solutions adheres to all federal, state and local laws regarding equal employment opportunity and will not discriminate against you in violation of these laws. OSC Technical Solutions reserves the right to apply CIRI Shareholder preference to qualified Shareholders in employment and advancement opportunities.

OSC Technical Solutions participates in E-Verify. We will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.

Reasonable Accommodation:

OSC Technical Solutions will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with OSC Global, LLC or any of its subsidiaries, please email recruiting@ciri.com.

Important Employment Notice: Federal Contract & RCW 49.44.240:

Due to our status as a federal contractor operating within the State of Washington, all applicants and employees must adhere to federal law, which classifies cannabis as a Schedule I controlled substance.

While Washington State’s RCW 49.44.240 (which generally prohibits employers from discriminating against an applicant based on their lawful use of cannabis off-site and during working hours) is state law, it does not supersede federal requirements.

Zero-Tolerance Policy and Disqualification

• Prohibition: The use, possession, or distribution of cannabis is strictly prohibited for all employees, regardless of state law.
• Testing: Applicants will be subject to pre-employment drug screening that includes testing for cannabis.
• Disqualification: A positive test result for cannabis will result in immediate disqualification from consideration for employment, as mandated by our federal contract obligations.

All applicants must be able to comply with all federal regulations, including those concerning controlled substances, as a condition of employment.

In compliance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Hanford Field Office (HFO) direction, employees issued initial badges on or after September 1st, 2025, are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a federal background check investigation. This investigation encompasses multiple areas of eligibility and includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.