Accounts Payable Specialist

Job Functions

• Promotes and fosters a safe and secure operating environment.
• Applies standard concepts, practices, and procedures within accounts payable function adapting to changes in guidelines and applies exceptions when authorized.
• Verifies, researches problems, and ensures timely and authorized payment of invoices and payment requests, including invoices that need immediate processing and approval.
• Codes invoices and maintains spreadsheets to monitor expenses according to the corporate chart of accounts, special instructions, or circumstances.

• Collaborates with other departments to take advantage of early payment discounts and to avoid late payment penalties and processing daily payments.
• Processes expense reports through analysis of information, validates input, approval flow and audit compliance.

• Analyzes vendor account reconciliations, research and resolves any outstanding issues.

• Partners with vendors, stations, employees, and other departments, on accounts payable issues, documenting procedures for non-routine vendors and processes.
• Gathers and reports statistical information monthly relating to landings, passengers, freight, and mail.
• Advises and trains departments on invoice and expense report coding, approval requirements and procedures as needed.

Required Competencies

• High degree of professionalism and ability to keep sensitive information confidential.

• Judgment and initiative necessary to determine priorities to meet various deadlines and accuracy of invoices. Must suggest/implement new policies and procedures to improve internal control and efficiency of banking and Accounts Payable systems.

Education & Experience

Required

• One year experience in bookkeeping or accounting.
• Ability to perform a volume of numerical detailed work with a high degree of accuracy.
• NetSuite experience is highly desired
• Proficiency in Microsoft Word and Excel

Preferred

• Associate degree in accounting or equivalent experience
• Problem solving
• Analytical Ability
• Interpersonal Skills
• Communication Skills